VACANCY ANNOUNCEMENT #19-28 (RESIDENTIAL HOUSING COORDINATOR) CLOSING DATE: August 20, 2019

U.S. MISSION PANAMA

VACANCY ANNOUNCEMENT

ANNOUNCEMENT NUMBER: 19-28

OPEN TO:                 U.S. Citizen Eligible Family Members (USEFMs) – All Agencies

POSITION:               Residential Housing Coordinator, FP-6*              

OPENING DATE:    August 6, 2019

CLOSING DATE:    August 20, 2019

WORK HOURS:       Full-Time; 40 hours/week

SALARY:                  FP-6* $41,081 p.a. *Final grade/step determined by Washington

NOTE: ALL  ELIGIBLE FAMILY MEMBER (EFM) applicants (see Appendix for definition) DO NOT HAVE TO BE RESIDING IN COUNTRY TO BE CONSIDERED, BUT must be on the orders or OF-126 (or equivalent) of a sponsoring employee (as defined in 3 FAM 7120).

NOTE: ALL APPLICANTS WHO ARE NOT CITIZENS OF PANAMA MUST HAVE THE REQUIRED WORK AND RESIDENCY PERMITS ATTACHED TO THE APPLICATION TO BE ELIGIBLE FOR CONSIDERATION.

The U.S. Mission in Panama is seeking one eligible and qualified applicant for the position of Residential Housing Coordinator in the Leasing section.

Due to the high volume of applications received, we will only contact applicants who are being considered.  Thank you for your understanding.

BASIC FUNCTION OF POSITION

The incumbent under the direction of the S/GSO develops and tracks project schedules and coordinates the make-ready of residences.  Works closely with incoming staff in order to provide guidance concerning neighborhoods, schools, and prospective housing.  In coordination with the S/GSO, proposes housing options to the housing board and advocates for incoming personnel on the housing board.  Works closely with the Leasing Office, Regional Security Office, Facilities Maintenance Office, and Warehouse in order to ensure that residences are safe, clean, and ready for the occupants.

A copy of the complete position description listing all duties and responsibilities is available on the Human Resources website: https://pa.usembassy.gov/embassy/jobs/

QUALIFICATIONS REQUIRED

NOTE:  Although some of the information below has been provided in your application, all applicants must still address each qualification/requirement listed below with specific and comprehensive information supporting each item, on a separate sheet of paper. Failure to do so may result in a determination that the applicant is not qualified.

 

  1. Education: Two years of college or university is required.
  2. Experience: At least two (2) years of experience working in a government office or private industry in a customer service field is required.
  3. Language: Level III (Good Working Knowledge) Speaking/Reading/Writing English and Level I (Rudimentary) Speaking/Reading/Writing Spanish is required.  (Testing will be conducted to determine the qualifications)
  4. Job Knowledge: A general understanding of procedures and ability to write business letters is required. Must have basic understanding of the USG housing policy, practice, and technical expertise to coordinate residential utilities. (Testing may be conducted to determine the qualifications)
  5. Computer Skills: Intermediate level of Microsoft Office Suite (Word, Excel, Outlook, etc.) and Internet is required. (Testing may be conducted to determine the qualifications)
  6. Skills and Abilities: Must possess excellent organizational skills. Excellent negotiation skills, customer services and sensitivity is required. (Testing may be conducted to determine the qualifications)

 HIRING PREFERENCE SELECTION PROCESS

 When qualified, applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

 HIRING PREFERENCE ORDER:

  • AEFM/USEFM who is a preference-eligible U.S. Veteran*
  • AEFM/USEFM
  • FS on LWOP and CS on LWOP**

 * IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of the most recent Member Copy Four (4) of the DD-214, Certificate of Release or Discharge from Active Duty, and, if applicable, a letter from the U.S. Department of Veterans Affairs, or other supporting documentation.  If claiming conditional eligibility for U.S. Veterans’ preference, applicants must submit proof of conditional eligibility.  If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veterans’ preference will not be considered in the application process.  Mission HR’s decision on eligibility for U.S. Veterans’ preference after reviewing all required documentation is final.
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** This level of preference applies to all Foreign Service employees on LWOP and Civil Service employees with re-employment rights back to their bureau of employment.

 ADDITIONAL SELECTION CRITERIA

  1. The Mission may consider any of the following when determining successful candidacy nepotism, conflict of interest, budget, and residency status.
  2. Current employees of the Mission who have not successfully completed their initial probationary periods are not eligible to apply. Current employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory or MBC score of 100 points or less, on their most recent Employee Performance Report (EPR) are not eligible to apply.
  3. Current employees of the Mission hired on a Family Member Appointment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment. This does not apply for employees on a PSA (Temp), or those are hired on a When Actually Employed (WAE) or intermittent work schedule.
  4. Candidates who are EFMs, USEFMs, AEFMs, or MOHs must have at least one year remaining on their sponsor’s tour of duty to be considered eligible to apply for this position.
  5. The candidate must be able to obtain a Secret security clearance.

HOW TO APPLY:  Applicants must submit the following documents to be considered.  Failure to do so may result in a determination that the applicant is not eligible and qualified.

  1. Universal Application for Employment (UAE) (Form DS-174), which is available on our website or by contacting Human Resources.
  2. All applicants who are not citizens of Panama must provide work and residency permits at the time of applying.
  3. Any additional documentation (e.g., resumes, essays, certificates, awards, copies of degrees earned) that supports or addresses the qualification requirements of the position as listed above.

SUBMIT APPLICATION TO

 Human Resources Office – Vacancy Announcement No. 19-28

Via email to:  panamaembjobs@state.gov

Subject line: 19-28 – RESIDENTIAL HOUSING COORDINATOR

 POINT OF CONTACT

Human Resources Office

FAX: (507) 207-7011

Email address: panamaembjobs@state.gov

CLOSING DATE FOR THIS POSITION:  August 20, 2019

 

The US Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

 

The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation.  Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

 

APPENDIX DEFINITIONS

Eligible Family Member (EFM):  An individual who meets all of the following criteria is considered to be an EFM for employment purposes (country of citizenship is not a factor):

  • Is the spouse or domestic partner (as defined in 3 FAM 1610) of a sponsoring employee (as defined in this section); or child of a sponsoring employee under 21 and unmarried, or (regardless of age) unmarried and incapable of self-support; or a parent (including step-parent or legally adoptive parent) or sibling who has been declared as 51% or more dependent on the sponsoring employee;
  • Is listed on one of the following:
    1. The travel orders of a sponsoring employee who is assigned (not TDY) to a U.S. mission abroad under Chief of Mission authority, or at an office of the American Institute in Taiwan; or
    2. Is listed on an approved Form OF-126, Foreign Service Residence and Dependency Report (or other agency equivalent), of a sponsoring employee who is assigned (not TDY) to a U.S. mission abroad under Chief of Mission authority, or at an office of the American Institute in Taiwan, and is residing at the sponsoring employees post of assignment.

U.S. Citizen Eligible Family Member (USEFM):  An individual who meets all of the following criteria is considered to be a USEFM for employment purposes:

  • S. Citizen;
  • The spouse or domestic partner (as defined in 3 FAM 1610) of the sponsoring employee (i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member); or a child of the sponsoring employee who is under 21 and unmarried, or (regardless of age) unmarried and incapable of self-support;
  • Is listed on one of the following:
    1. Travel orders of a sponsoring employee who is assigned (not TDY) to a U.S. mission abroad under Chief of Mission authority, or at an office of the American Institute in Taiwan; or
    2. Approved Form OF-126, Foreign Service Residence and Dependency Report (or other agency equivalent), of a sponsoring employee who is assigned (not TDY) to a U.S. mission abroad under Chief of Mission authority, or at an office of the American Institute in Taiwan, and is residing at the sponsoring employee’s post of assignment abroad.
  • Foreign Service Generalists or Specialists on approved Leave Without Pay (LWOP) are considered to be USEFMs for employment purposes, if they meet the definition above.
  • Civil Service employees on approved Leave Without Pay (LWOP) with re-employment rights to their agency/bureau are considered to be USEFMs for employment purposes, if they meet the definition above.

 Appointment Eligible Family Member (AEFM):  An individual who meets all of the following criteria is considered to be an AEFM for employment purposes:

  • Is a U.S. citizen;
  • Is the spouse or domestic partner (as defined in 3 FAM 1610) of the sponsoring employee as defined in this section);
  • Is listed on one of the following:
  1. Travel orders of a sponsoring employee who is assigned (not TDY) to a U.S. mission abroad under Chief of Mission authority, or at an office of the American Institute in Taiwan;
  2. An approved Form OF-126, Foreign Service Residence and Dependency Report (or other agency equivalent), of a sponsoring employee who is assigned (not TDY) to a U.S. mission abroad under Chief of Mission authority, or at an office of the American Institute in Taiwan, and is residing at the sponsoring employee’s post of assignment abroad;
  • Does not receive a U.S. Government retirement annuity or pension from a career in the U.S. Foreign Service or Civil Service;
  • Is not a Foreign Service Generalist or Specialist in Leave Without Pay (LWOP) status;
  • Is not a Civil Service employee in LWOP status with re-employment rights to their agency or bureau.

Member of Household (MOH):  An individual who accompanies or joins a sponsoring employee, i.e., a direct hire employee under Chief of Mission authority, either Foreign Service, Civil Service, or uniformed service member, who is permanently assigned to or stationed abroad at a U.S. mission, or at an office of the American Institute in Taiwan.  A MOH is an individual who meets the following criteria:

  • Not an EFM and therefore not on the travel orders or approved through form OF-126 Foreign Service Residence and Dependency Report of the sponsoring employee; and
  • Officially declared by the sponsoring U.S. Government employee to the Chief of Mission (COM) as part of his or her household and approved by the COM; and
  • Is a parent, grandparent, grandchild, unmarried partner, adult child, foreign born child in the process of being adopted, father, mother, brother, sister, father-in-law, mother-in-law, son-in-law, daughter-in-law, brother-in-law, sister-in-law, stepfather, stepmother, stepson, stepdaughter, stepbrother, stepsister, half-brother, or half-sister who falls outside the Department’s current definition of Eligible Family Member 14 FAM 511.3. A MOH may or may not be a U.S. Citizen.  MOHs are by definition cohabitants. Therefore, employees who declare MOHs to the COM must ensure compliance with the provisions of 12 FAM 275 Reporting Cohabitation with and/or intent to marry a Foreign National.