Jobs at the Embassy

Thank you for your interest in employment with the U.S. Embassy in Panama. Effective JANUARY 1 2021, the U.S. Embassy in Panama no longer accepts paper-based applications. All interested applicants must apply for current vacancies through the Electronic Recruitment Application (ERA).

Electronic Recruitment Application (ERA)

 

All applications must be submitted through ERA to be considered.

In order to assist you in understanding how to create an account and successfully apply for the job(s) in which you are interested, we have provided a step-by-step video, as well guidance documents for each stage of the process. These can be found on the right sidebar of this webpage.

Once in ERA please click on the vacancy you are interested in applying to and review all the information, like duties and qualifications required.

Applicants will receive correspondence for testing processes and/or interviews via email from ERA; please be sure to provide a correct email address and review your spam or junk folder as sometimes the system notification goes into these folders. The Embassy Human Resources Office is unable to acknowledge the receipt of your documents due to the high volume of applications received. If you do not receive a notification email from ERA within six weeks of the vacancy announcement’s closing day, it is likely that you did not qualify for the position or did not submit a complete package or not chosen for an interview. However, we encourage you to keep applying.


 

Where can I apply?
Anywhere that has an internet connection and a computer.

 


 

Who may apply?
Only applicants who meet the criteria on the “OPEN TO” in a vacancy announcement will receive consideration.
Open to: All Interested Candidates – Anyone with Panamanian Citizenship or Permanent Residency and Work Permit may apply.
Open to: Current Employees of the Mission – Anyone who is currently employed by the U.S. Mission in Panama may apply. Third Party Contractors are not eligible.
Open to: USEFMs only – Only U.S. Citizen Eligible Family Members may apply. USEFMs may also apply to the above “Open to” categories. For more information, please click on this link.

 


 

What should I review before applying?
Overseas Employees will demonstrate the Eight Qualities of Overseas Employees or characteristics essential for being a successful member of the United States Embassy, Consulate, or Mission. Please read the entire Vacancy Announcement to ensure you meet all Eligibility and Qualification requirements. All required documentation, as mentioned in the Vacancy Announcement, must be included (uploaded) at the time of application. If not, you will end up being not eligible or disqualified.

Please consult the video in the sidebar to learn how to create a new account and apply: ERA Application Guide.

 


 

How to Apply
Please follow the Submission Guidelines carefully. You are required to submit a complete online application with all required supporting documents by the deadline of each vacancy. Failure to follow the instructions will invalidate your application.
Application Submission Guidelines (English (PDF 1.56MB)
ERA Applicant User Guide (English (PDF 664KB)

Note:
We recommend you watch the provided YouTube videos, as well review the provided guidance documents.

 


 

Vacancy Announcements
We are currently accepting applications for the following positions:

 

 

 

 

  • Foreign National Student Internship Program: Professional internship for students at the U.S. Embassy. If you are in your last year of university and you wish to complete your internship in the U.S Embassy in Panama, please apply here.

If the page is blank, no positions are currently being advertised. Please revisit this site in a few days to check if new positions have opened.

You can view all vacancy announcement(s) and apply for any position(s) that you are qualified by entering the following link: https://erajobs.state.gov/dos-era/pan/vacancysearch/searchVacancies.hms

 


 

ERA Upcoming Maintenance Schedule
Please note the system will be offline during the times and dates below:

2021 Planned ERA System Outages:

Date System Times Type
Jan. 16-17 ERA 12:01am Sat. – 6:00pm Sun. ET Maintenance
Jan. 29 ERA 2:01am– 6:00am ET 14.8.3 Upgrade
Feb. 13-14 ERA 12:01am Sat. – 6:00pm Sun. ET Maintenance
Feb. 26 ERA 12:01am– 6:00am ET 4.8.4 Upgrade
Mar. 13-14 ERA 12:01am Sat. – 6:00pm Sun. ET Maintenance
Mar. 27-29 ERA 12:01am Sat. – 6:00am Mon. ET 4.9 Upgrade
Apr. 17-18 ERA 12:01am Sat. – 6:00pm Sun. ET Maintenance
May 15-16 ERA 12:01am Sat. – 6:00pm Sun. ET Maintenance
June 12-13 ERA 12:01am Sat. – 6:00pm Sun. ET Maintenance
July 17-18 ERA 12:01am Sat. – 6:00pm Sun. ET Maintenance
Aug. 14-15 ERA 12:01am Sat. – 6:00pm Sun. ET Maintenance
Sep. 18-19 ERA 12:01am Sat. – 6:00pm Sun. ET Maintenance
Oct. 16-17 ERA 12:01am Sat. – 6:00pm Sun. ET Maintenance
Nov. 13-14 ERA 12:01am Sat. – 6:00pm Sun. ET Maintenance
Dec. 18-19 ERA 12:01am Sat. – 6:00pm Sun. ET Maintenance

 


 


Frequently Asked Questions (FAQs)

Q: I am not a Panamanian citizen; do I need a Panamanian work permit in the U.S. Embassy?
A:
Yes. One of the eligibility requirements to be considered for an advertised position is to have the legal right to work in Panama. Therefore, you must have a residency permit and a work permit. Please note that the U.S. Embassy is not able to sponsor candidates for a Panamanian residency or work permit.

Q: Do I need a United States visa to work in the U.S. Embassy?
A:
No. It is not required.

Q: Can I apply for any advertised job that I qualify for?
A:
Only applicants who meet the “OPEN TO” criteria will receive consideration.

  • All candidates

The vacancy announcement is open to any interested applicants who is legally work in country.

  • USEFMs only: U.S. Citizen Eligible Family Members – All Agencies

The vacancy announcement is open only to the following criteria:

  • Appointment Eligible Family Member (AEFM): An AEFM for employment purposes is an individual who meets all of the following criteria:
  • U.S. Citizen; and spouse or same-sex domestic partner (as defined in 3 FAM 1610) of the sponsoring employee; or
  • Child of the sponsoring employee who is unmarried and at least 18 years old; and
  • Listed on the travel orders or approved Form OF-126 of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad or, as appropriate, at an office of the American Institute in Taiwan (AIT); and
  • Is under chief of mission authority; and
  • Is residing at the sponsoring employee’s post of assignment abroad or, as appropriate, at an office of the American Institute in Taiwan; and
  • Does NOT currently receive a U.S. Government retirement annuity or pension from a career in the U.S. Foreign Service or Civil Service.
  • U.S. Citizen Eligible Family Member (USEFM): A USEFM for employment purposes is an individual who meets all of the following criteria: •U.S. Citizen; and
  • Spouse or same-sex domestic partner (as defined in 3 FAM 1610) of the sponsoring employee; or
  • Child of the sponsoring employee who is unmarried and at least 18 years old; and
  • Listed on the travel orders or approved Form OF-126 of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad or, as appropriate, at an office of the American Institute in Taiwan; and resides at the sponsoring employee’s post of assignment abroad, or as appropriate, at an office of the American Institute in Taiwan;
  • and is under chief of mission authority; or •resides at an Involuntary Separate Maintenance Allowance (ISMA) location authorized under 3 FAM 3232.2; or
  • Currently receives a U.S. Government retirement annuity or pension from a career in the U.S. Foreign Service or Civil Service.

IMPORTANT: AEFM, US EFM, EFMs, and MOH are required to submit travel order showing that your sponsor has been assigned to the U.S. Mission in Panama.

  • Internal Candidates only: Current Employees of the Mission, USEFMs, EFMs and MOH – All Agencies

The vacancy announcement is open only to:

  • Current Employees of the Mission: Any local employee of the U.S. Mission Panama currently hired under a personnel service agreement (PSA) or a direct hire appointment.
  • Appointment Eligible Family Member (AEFM) as defined above.
  • U.S. Citizen Eligible Family Members (USEFMs) as defined above.
  • Eligible Family Members (EFMs): An EFM for employment purposes is an individual who meets all of the following criteria:
  • U.S. Citizen or not a U.S. Citizen; and· Spouse or same-sex domestic partner (as defined in 3 FAM 1610); or
  • Child, who is unmarried and under 21 years of age or, regardless of age, is incapable of self-support; or
  • Parent (including stepparents and legally adoptive parents) of employee, spouse, or same-sex domestic partner, when such parent is at least 51 percent dependent on the employee for support; or
  • Sister or brother (including stepsisters and stepbrothers, or adoptive sisters or brothers) of the employee, spouse, or same-sex domestic partner when such sibling is at least 51 percent dependent on the employee for support, unmarried, and under 21 years of age, or regardless of age, incapable of self-support; and
  • Listed on the travel orders or approved Form OF-126 of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad or, as appropriate, at an office of the American Institute in Taiwan; and
  • Is under chief of mission authority.
  • Member of Household (MOH): An individual who accompanies or joins a sponsoring employee, i.e., sponsor is a direct hire employee under Chief of Mission authority, either Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad at a U.S. mission, or at an office of the American Institute in Taiwan. A MOH is an individual who meets the following criteria: •Not an EFM and therefore not on the travel orders or approved through form OF-126 Foreign Service Residence and Dependency Report of the sponsoring employee; and
  • Officially declared by the sponsoring U.S. Government employee to the Chief of Mission (COM) as part of his or her household and approved by the COM; and
  • Is a parent, grandparent, grandchild, unmarried partner, adult child, foreign born child in the process of being adopted, father, mother, brother, sister, father-in-law, mother-in-law, son-in-law, daughter-in-law, brother-in-law, sister-in-law, stepfather, stepmother, stepson, stepdaughter, stepbrother, stepsister, half-brother, or half-sister who falls outside the Department’s current definition of Eligible Family Member 14 FAM 511.3. A MOH may or may not be a U.S. Citizen.

IMPORTANT: AEFM, US EFM, EFMs, and MOH are required to submit travel orders showing that your sponsor has been assigned to the U.S. Mission in Panama.

Q: Do I have hiring preference if I am a U.S. Veteran?
A: No, only qualified AEFM/USEFM who is a U.S. Veteran can obtain hiring preference. Hiring preference order will be as below:

(1) AEFM / USEFM who is a preference-eligible U.S. Veteran
(2) AEFM / USEFM
(3) FS on LWOP

Q: How do I apply?
A:
Go to the U.S. Embassy Panama website. Click on the Electronic Recruitment Application (ERA) Seeker site. Identify the job you are interested in and click on it to access the related Vacancy Announcement. All applicants must electronically submit information through the Electronic Recruitment Application (ERA) site. If it is your first time entering ERA you will need to create an account. Make sure you review all qualifications required. You will then be able to apply by selecting “Apply to this Vacancy“, featured at the top of each Vacancy Announcement. This will prompt you to the ERA Login Page.

Q: Can I apply for all advertised positions?
A:
You can apply to as many as positions, which you are qualified. You can also apply for any positions even though you are not selected for other positions previously. However, there are some restrictions, which you must be aware of as following:

  • Type of candidates: Please ensure that you are eligible to apply for the position which you apply for.
  • Qualification Requirements: You must meet all requirements of the position to be considered for the position.
  • Required documents: Different position may require different supporting documents. Please review your application packet before submitting your application. You need to clarify your qualifications clearly in education, work experience, skills and job knowledge related to the requirements of each position. For example, if the position requires Spanish and English skills, you have to clarify both language skills in your online application.

Q: What happens if I forget my ERA password?
A: On the ERA website, you can click on “Forgot password?” and proceed through the password recovery process, or you can simply create another ERA account.

Q: What can I do if I forgot my secret answer, or failed to log in the system three times?
A: After multiple failed login attempts (default set to three tries), a user can no longer login. To log in, you need to create a new account with another personal email address. Do not wait until you fail to log in on the third try. You need to click “Forgotten Password” to move on to the secret questions after you failed to login twice.

Q: Can I make changes on my online application or add/remove supporting documents?
A: Yes and you should do it by the closing date. After the closing date, you cannot make any changes.

Q: Will the Embassy give me any feedback on the status of my application process?
A: No. The Human Resources Office will only contact applicants who meet the eligibility criteria and advertised qualifications. If you are not contacted within six weeks after the vacancy announcement’s closing date, please assume that you are not being considered.

Q: Will the Embassy inform me if I was not selected?
A: Only applicants who were unsuccessful in the interview will receive a reply in writing.

Q: Do I need to upload a CV/ Résumé?
A: No. The ERA system is an inbuilt DS-174 which also serves as a résumé. Recruitment will be based on the contents on the DS-174. If you upload one, recruiters will not consider it.

Q: How can I withdraw my application if I do not want to be considered for the position I applied?
A: Prior to the closing date, you can withdraw your application by clicking ‘Dashboard’ to view all positions that you have applied for and select “Withdraw Application” for the position you do not want to continue. However, if it is after the closing date, you cannot access your online application, please inform us by sending an email to panamaembjobs@state.gov and provide your name and the vacancy announcement number of the position.

Q: How to reapply for the position that I have just withdrawn my application?
A: You can reapply for the position before the closing date of the vacancy announcement. On the ‘Dashboard’ page, click ‘Edit Application’ for the position which you want to reapply. Then, click ‘Edit’ at the ‘Series, Grade, Location’ section, and click ‘Reapply’ button under ‘Grade’, and click ‘Save.’

Please send any questions to panamaembjobs@state.gov.

The U.S. Mission in Panama provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status or sexual orientation.